July 2019 Position Announcement:
Application Deadline: Priority given to applications received by Friday, July 26, 2019.
Location: 1117 Minor Avenue, Seattle, WA
Position Type: 20 hours per week, non-exempt
Eligible for holiday, vacation, and sick days
Historic Seattle’s Mission:
Saving meaningful places to foster lively communities.
Since its founding in 1974, Historic Seattle has been a major advocate for, and active participant in, the preservation and rehabilitation of historic buildings across our region.
The Historic Seattle Bookkeeper is responsible for verifying and entering into the financial records the details of the organization’s financial transactions, including accounts receivable, accounts payable, payroll, and standard monthly general journal entries. In addition, the Bookkeeper is responsible for reconciliation of general ledger accounts to sub-ledger detail, and reconciliation of bank accounts. The Bookkeeper will close the books monthly. In addition, the Bookkeeper will assist the Accounting & Administration Manager with annual budgeting and annual audit preparation as needed. A candidate with interest in historic preservation will have opportunities to contribute to our mission in many ways outside of bookkeeping. The organization includes four discrete entities, including one limited liability company.
Essential Job Functions:
- Income and Accounts Receivable – Process and record invoices and receipts of monthly lease and rentals, memberships and events, fees, contributions and grants. Prepare weekly bank deposits. Monitor accounts receivable balances and prepare relevant monthly reports. Monitor and record scheduled tenant rent increases as appropriate.
- Accounts Payable – Process and record invoices received for organizational operating and capital expenses. Prepare checks for payment, aging payables appropriately. Reconcile credit card statements.
- Payroll – Prepare semi-monthly payroll for outside provider of payroll service. Record payroll activity in the general ledger. Hold sensitive payroll information confidential.
- General Ledger Accounting – prepare standard entries for posting to the general ledger on a timely and accurate basis including payroll activity, interest accruals and monthly trial balance data from outside property management company.
- Reconciliation – Reconcile general ledger accounts to sub-ledger detail including PayNW, eTapestry, real estate development spreadsheets, short-term rental databases, rent rolls, operating statements from outside property management company, merchant services and bank accounts.
- Budgeting – Assist Accounting & Administration Manager with the annual budgeting process as needed.
- Audit Preparation – Assist Accounting & Administration Manager with preparation for annual public and private audits.
- Cross training and Backup – Ensure other administrative staff are trained to provide backup to critical bookkeeping functions as necessary to meet critical deadlines in an accurate and timely fashion.
- Other duties as assigned.
Minimum Performance Standards:
This position requires the incumbent to perform duties and tasks in a consistently accurate and timely fashion. It requires independent thought and decision-making skills. The incumbent will be privy to personnel information and must maintain strict confidentiality. Organizational events and activities may require evening or weekend hours from time to time.
- Three or more years of bookkeeping experience using QuickBooks
- Associate degree in accounting or commensurate experience
- Demonstrated strong proficiency with Excel
- Demonstrated proficiency with Windows and Microsoft Outlook and Word
- Demonstrated accuracy and detail orientation
- Problem-solving and systems enhancement skills
- Strong customer service aptitude
- Ability to work under pressure and meet required deadlines
- Time management skills and the ability to prioritize competing duties and tasks
- Ability to communicate clearly and professionally in both verbal and written form
- Ability to work independently, yet collaboratively, in a team environment
- Experience working with non-profit organizations and restricted funds preferred
Salary is competitive and dependent upon experience.
Please submit a resume and cover letter outlining how your skills and experience meet the qualifications of the position in PDF format to Jane Davies, Accounting & Administration Manager, email@example.com. No phone calls, please. If we contact you for an interview, you will be asked to provide at least three professional references and undergo a background check.
Historic Seattle is an Equal Opportunity Employer. Qualified applicants are considered for employment without regard to age, race, color, religion, sex, national origin, sexual orientation, gender identity, disability or veteran status.
June 2019 Position Announcement:
Washington Hall Caretaker
Historic Seattle’s Mission
Saving meaningful places to foster lively communities.
Since its founding in 1974, Historic Seattle has been a major advocate for and active participant in thoughtful and meaningful preservation and rehabilitation of historic buildings across our region.
Washington Hall Caretaker Opening
Historic Seattle invites applications for the position of Washington Hall Caretaker. Our Washington Hall Caretaker will be tasked with taking exceptional care of Washington Hall (153 14th Avenue), a Historic Seattle owned property. Washington Hall’s mission is “the Creation of a transformative space in Seattle’s Central District that honors the history of Washington Hall and is a home for arts and culture that reflects its legacy.”
The Washington Hall Caretaker will:
- Be closely aligned with the mission of Washington Hall and Historic Seattle,
- Be a responsible steward of Washington Hall, and
- Work closely with anchor partners and tenants to ensure effective and efficient building operations.
The following job responsibilities have been modified from the March 2019 posting to reflect the evolution of the position into a mainly custodial role, in contrast to the prior emphasis on maintenance and repair work. The responsibilities of this position include, but are not limited to:
- Ensuring that the building is secure at the beginning and end of the day.
- Performing general custodial and maintenance tasks, such as sweeping, mopping, sidewalk snow and ice removal, window cleaning, roof and gutter cleaning, watering landscape, garbage and recycling removal, painting, and similar tasks.
- Monitoring building equipment and controls (thermostats, radiators, fire alarm panel, etc.), troubleshooting malfunctions, and providing notification when repairs are needed.
- Coordinating and meeting vendors and contractors on-site as needed.
- Managing the checking out of keys and the building access system.
- Collecting and forwarding mail and deliveries to Historic Seattle staff.
- Monitoring the use and condition of public assembly spaces and common areas of the building and grounds.
- Implementing building policies and procedures, preventing violations, and notifying appropriate parties of incidences that occur on the property.
- Rendering assistance in emergency situations.
- Other duties as assigned.
This position reports to Historic Seattle’s Asset and Property Manager. The Washington Hall Caretaker will spend an average of 10-15 hours per week accomplishing the above highlighted tasks. Candidate must be willing to work outside of normal business hours and be on call. A $700 rent credit for an on-site studio apartment unit will be provided in exchange for compensation. Historic Seattle has determined that the market value of the studio apartment, related utilities, and parking space is $1,600 per month. The rent for the unit after the credit will be $900 per month.
Required Qualifications and Experience
- High School graduate or equivalent is required.
- Two years of progressive property caretaking, security, and/or stewardship experience.
- Experience providing exemplary customer service.
- Experience working within a team environment, pro-actively solving problems and effectively communicating.
- Experience interfacing respectfully with people from diverse populations.
- Certification or willingness to become certified in CPR and First Aid.
Applications will be accepted until the position is filled. Please email a cover letter addressing qualifications and interest in the position, résumé highlighting relevant experience, and at least three references, to firstname.lastname@example.org with “CARETAKER” in the email’s subject line.
The hiring process involves a background check of conviction and arrest records in compliance with Seattle’s Fair Chance Employment Ordinance, SMC 14.17, and the Washington Fair Chance Act, RCW 49.94. Applicants will be provided an opportunity to explain and correct background information.
More information about Historic Seattle and Washington Hall can be found at www.historicseattle.org. Questions may be directed to David McClain, Asset and Property Manager, at email@example.com.
Historic Seattle is an Equal Opportunity Employer. Applicants representing the diversity of our community are encouraged to apply.