About Historic Seattle
Our mission: Saving meaningful places to foster lively communities.
Since our founding in 1973, Historic Seattle has been a major advocate for, and active participant in, the preservation and rehabilitation of historic buildings across our region.
Historic Seattle is an Equal Opportunity Employer. Qualified applicants are considered for employment without regard to age, race, color, religion, sex, national origin, sexual orientation, gender identity, disability or veteran status.
(Scroll past Bookkeeper for the Facilities Maintenance Manager description)
Location: 1117 Minor Avenue, Seattle, WA
Position Type: 30-40 hours per week, non-exempt
The Historic Seattle Bookkeeper is responsible for verifying and entering into the financial records the details of the organization’s financial transactions, including accounts receivable, accounts payable, payroll, and standard monthly general journal entries. In addition, the Bookkeeper is responsible for reconciliation of general ledger accounts to sub-ledger detail, and reconciliation of bank accounts. The Bookkeeper will close the books monthly. In addition, the Bookkeeper will assist the Director of Finance & Administration with annual budgeting and annual audit preparation as needed. A candidate with interest in historic preservation will have opportunities to contribute to our mission in many ways outside of bookkeeping. The organization includes four discrete entities, including one limited liability company.
Essential Job Functions
- Income and Accounts Receivable – Process and record invoices and receipts of monthly lease and rentals, memberships and events, fees, contributions and grants. Prepare weekly bank deposits. Monitor accounts receivable balances and prepare relevant monthly reports. Monitor and record scheduled tenant rent increases as appropriate.
- Accounts Payable – Process and record invoices received for organizational operating and capital expenses. Prepare checks for payment, aging payables appropriately. Reconcile credit card statements.
- Payroll – Prepare semi-monthly payroll for outside provider of payroll service. Record payroll activity in the general ledger. Hold sensitive payroll information confidential.
- General Ledger Accounting – Prepare standard entries for posting to the general ledger on a timely and accurate basis including payroll activity, interest accruals and monthly trial balance data from outside property management company.
- Reconciliation – Reconcile general ledger accounts to sub-ledger detail including PayNW, eTapestry, real estate development spreadsheets, short-term rental databases, rent rolls, operating statements from outside property management company, merchant services and bank accounts.
- Budgeting – Assist Director of Finance & Administration with the annual budgeting process as needed.
- Audit Preparation – Assist Director of Finance & Administration with preparation for annual public and private audits.
- Cross training and Backup – Ensure other administrative staff are trained to provide backup to critical bookkeeping functions as necessary to meet critical deadlines in an accurate and timely fashion.
- Prevailing Wage Compliance – Assist Property & Asset Manager in ensuring contractors and vendors comply with prevailing wage requirements.
- Other Administrative Duties as Needed – Assist Director of Finance & Administration with other administrative tasks.
Minimum Performance Standards
This position requires the incumbent to perform duties and tasks in a consistently accurate and timely fashion. It requires independent thought and decision-making skills. The incumbent will be privy to personnel information and must maintain strict confidentiality. Organizational events and activities may require evening or weekend hours from time to time.
Desired Qualifications and Experience
- Three or more years of bookkeeping experience using QuickBooks
- Associate degree in accounting or commensurate experience
- Demonstrated strong proficiency with Excel
- Demonstrated proficiency with Windows and Microsoft Outlook and Word
- Demonstrated accuracy and detail orientation
- Problem-solving and systems enhancement skills
- Strong customer service aptitude
- Ability to work under pressure and meet required deadlines
- Time management skills and the ability to prioritize competing duties and tasks
- Ability to communicate clearly and professionally in both verbal and written form
- Ability to work independently, yet collaboratively, in a team environment
- Experience working with non-profit organizations and restricted funds preferred
$21.00 – $26.00/hour, dependent upon experience; eligible for medical benefits, holiday, vacation and sick days
Please submit a resume and cover letter outlining how your skills and experience meet the qualifications of the position in PDF format to Jane Davies, Director of Finance & Administration, at email@example.com. No phone calls, please. If we contact you for an interview, you will be asked to provide at least three professional references and undergo a background check.
2. Facilities Maintenance Manager
Location: 1117 Minor Avenue, Seattle, WA
Position Type: Full Time, Exempt, Salaried
Facilities Maintenance Manager Opening
Historic Seattle invites applications for the position of Facilities Maintenance Manager. Our Facilities Maintenance Manager will be tasked with taking exceptional care of Historic Seattle’s portfolio of owned properties. The Facilities Maintenance Manager will oversee and perform all aspects of maintenance and repair work at various locations in and around Seattle, with the goal of keeping all facilities in good condition, appearance, and working order.
This is a rare opportunity for the right individual to care for a group of buildings that are an important part of Seattle’s heritage. This individual will have opportunities to build or polish an extremely diverse and valuable skill set in a positive, supportive environment offering a wide variety of unique challenges. Training opportunities for certain technical skills may be available.
The Facilities Maintenance Manager will:
- Be closely aligned with the mission of Historic Seattle
- Be a responsible steward of Historic Seattle’s properties
- Work closely with Asset Manager and on-site property managers to ensure effective and efficient building operations
The responsibilities of the position break down into three broad categories:
- Hands-on performance of installation, maintenance, and repair work
- Coordination and supervision of work performed by outside contractors when needed
- Operation of a computerized maintenance management program
The desired duties and responsibilities of this position include, but are not limited to:
- Performing journeyman-level construction, alteration, general and preventive maintenance, and installation and repair of various building components, such as:
- building exteriors and roofs;
- interior walls, doors, windows, and floors; and
- mechanical, electrical, and plumbing systems, including HVAC equipment and major appliances.
- Performing finish work, including texturing and painting.
- Performing occasional general custodial tasks as needed, such as sweeping, mopping, snow and ice removal, roof and gutter cleaning, minor landscaping, and site clean-up.
- Researching and obtaining estimates and bids for any work that requires outside contractors.
- Coordinating, directing, and supervising the work of outside contractors, and inspecting completed work for conformance to blueprints, specifications, and standards, as applicable.
- Monitoring building equipment and controls (e.g., fire alarm control panel), troubleshooting malfunctions, and scheduling service calls as needed.
- Inspecting facilities for adverse conditions and hazards; inspecting and reading utility meters.
- Ensuring safety and compliance with codes and regulations.
- Keeping an inventory of tools, equipment, and supplies; ordering and picking up materials.
- Operating vertical lifts and motorized work platforms.
- Prioritizing, scheduling, and performing all tasks as assigned, in a timely manner, and providing detailed records or reports, including time and production records.
- Utilizing and maintaining a computerized maintenance management system (CMMS), including opening/updating/closing work orders, gathering and entering information, and scheduling preventive maintenance tasks.
- Working on-call and being available at all times of day/night to respond to emergencies and/or alarms.
- Assisting with long-term maintenance planning and capital needs assessment.
- Performing other duties as assigned.
This position is a full-time, exempt, salaried position, and reports to Historic Seattle’s Asset and Property Manager. Candidate must be willing to work outside of normal business hours on occasion.
Desired Qualifications and Experience
- High School graduate or equivalent. Technical or trade school training in mechanical/electrical maintenance and repair, or similar field, is strongly preferred.
- Five years of related work experience (facilities maintenance or facilities engineer preferred).
- Demonstrable skill and experience performing construction, renovation, maintenance, and repair work as described above in a comparable building environment.
- Experience independently managing projects of varied size and scope, and ability to multi-task.
- Ability to reason analytically and plan strategically.
- Ability to read and interpret technical manuals, schematics, and drawings, and to effectively communicate with architects, engineers, and construction professionals.
- General knowledge and understanding of typical building systems, such as boilers, chillers, furnaces, air handlers, heat pumps, compressors, condensers, evaporators, fans, and other equipment used in the distribution of services such as heating and air-conditioning. (HVAC certification is preferred.)
- Desire to increase knowledge of building systems as needed and actively engage in self-development through appropriate training.
- Experience working within a team environment, pro-actively solving problems in imaginative as well as practical ways, and effectively communicating with other team members.
- Experience interfacing respectfully with people from diverse populations.
- Proficiency with personal computers and common software applications, such as Microsoft Office Suite (Word, Excel, and Outlook).
- Ability and willingness to travel to multiple locations in Seattle and surrounding areas on a daily basis. Personal vehicle, valid driver license and automobile insurance is required.
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. The position is very active and requires standing, walking, bending, kneeling, stooping, crouching, crawling, climbing, balancing, and the use of power tools regularly throughout the day. The employee must frequently lift or move items over 50 pounds. Specific vision abilities required by this position include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this position. While performing the duties of the position, the employee is frequently exposed to moving mechanical parts and to conditions typical of an industrial environment. The employee is occasionally exposed to confined spaces and high, precarious places; fumes or airborne particles; toxic or caustic chemicals; outside weather conditions; and risk of electrical shock. The noise level in the work environment is usually moderate.
$50K – $70K annual salary, dependent upon experience; eligible for medical benefits, long term disability, holiday, vacation and sick days.
Applications will be accepted until the position is filled. Please email a cover letter addressing qualifications and interest in the position, résumé highlighting relevant experience, and at least three references, to firstname.lastname@example.org with “MAINTENANCE” in the email’s subject line.
The hiring process involves a background check of conviction and arrest records in compliance with Seattle’s Fair Chance Employment Ordinance, SMC 14.17, and the Washington Fair Chance Act, RCW 49.94. Applicants will be provided an opportunity to explain and correct background information.