Historic Seattle Seeks Full Charge Bookkeeper

Historic Seattle is looking for a new Bookkeeper. If you or someone you know is interested, please contact us. The job announcement is listed below and also posted on our website at http://www.historicseattle.org/about/jobopp.aspx.

Deadline to apply is Friday, August 8, 2014.

It is a full-time position (40 hours per week, non-exempt).  Eligible for medical and dental coverage, long-term disability insurance and retirement contribution in addition to holiday, vacation and sick days

Position Summary:

The Historic Seattle Bookkeeper is responsible for verifying and entering into the financial records the details of the organization’s financial transactions, including accounts receivable, accounts payable, payroll, and standard monthly general journal entries.  In addition, the Bookkeeper is responsible for reconciliation of general ledger accounts to sub-ledger detail, and reconciliation of bank accounts.  The Bookkeeper will close the books monthly and provide monthly management reporting to staff.  In addition, the Bookkeeper will assist the Contract CFO with annual budgeting and annual audit preparation.  This is a full-charge bookkeeper position.  The organization includes three discrete entities, including one limited liability company.

Essential Job Functions:

  1. Income and Accounts Receivable – Process and record invoices and receipts of monthly lease and rentals, memberships and events, fees, contributions and grants.  Prepare weekly bank deposits.  Monitor accounts receivable balances and prepare relevant monthly reports.  Monitor and record scheduled tenant rent increases as appropriate.
  2. Accounts Payable – Process and record invoices received for organizational operating and capital expenses.  Prepare checks for payment, aging payables appropriately.  Reconcile credit card statements.
  3.  Payroll – Collect and process timesheets and other payroll and benefits status change documents. Prepare semi-monthly payroll for outside provider of payroll service.  Make payroll related tax and benefit payments.  Record payroll activity in the general ledger.  Maintain paid time off accruals and balances. Ensure appropriate documentation is maintained for payroll and personnel records.  Hold sensitive payroll information confidential.
  4. General Ledger Accounting – prepare standard entries for posting to the general ledger on a timely and accurate basis including payroll activity, interest accruals and monthly trial balance data from outside property management company.
  5. Reporting – Prepare timely and accurate monthly reports to management staff, and quarterly and annual reports to outside entities as assigned.  This includes governmental reporting, tax filings and annual corporate renewals.
  6. Reconciliation – Reconcile general ledger accounts to sub-ledger detail including ADP, eTapestry, real estate development spreadsheets, short-term rental databases, rent rolls, operating statements from outside property management company, merchant services and bank accounts.
  7. Budgeting – Assist the Contract CFO with the annual budgeting process as needed.
  8. Audit Preparation – Assist Contract CFO with preparation for annual public and private audits.
  9. Cross training and Backup – Ensure other administrative staff are trained to provide backup to critical bookkeeping functions as necessary to meet critical deadlines in an accurate and timely fashion.
  10. Other duties as assigned.

Minimum Performance Standards:

This position requires the incumbent to perform duties and tasks in a consistently accurate and timely fashion.  It requires independent thought and decision-making skills.  The incumbent will be privy to personnel information and must maintain strict confidentiality.  Organizational events and activities may require evening or weekend hours from time to time.


  1. Three or more years of full-charge bookkeeping experience using QuickBooks
  2. Associate degree in accounting or commensurate experience
  3. Demonstrated strong proficiency with Excel
  4. Demonstrated proficiency with Windows and Microsoft Outlook and Word
  5. Demonstrated accuracy and detail orientation
  6. Ability to work under pressure and meet required deadlines
  7. Time management skills and the ability to prioritize competing duties and tasks
  8. Ability to communicate clearly and professionally in both verbal and written form
  9. Ability to work independently, yet collaboratively, in a team environment
  10. Experience working with non-profit organizations and restricted funds preferred

Compensation:  Rate for this position is $20.00 – $22.00 per hour.

Please submit a resume and cover letter outlining how your skills and experience meet the qualifications of the position in PDF format to Brooke Best, Office Manager with Historic Seattle at [email protected].  No phone calls, please.  If we contact you for an interview, you will be asked to provide at least three professional references and undergo a background check.

Historic Seattle is an Equal Opportunity Employer.  Qualified applicants are considered for employment without regard to age, race, color, religion, sex, national origin, sexual orientation, gender identity, disability or veteran status.